EA to a high level Exec within the music and events industry

Location:
Central London

 

Salary:
Salary up to £42k per annum

 

Description:

 

This is an all-encompassing role for an accomplished and confident Executive Assistant to support a very high level individual within the creative industry. The successful candidate will be highly organised with strong interpersonal and communication skills with the ability to build relationships with a wide variety of individuals, internally and externally. Reliability and a can‐do, proactive attitude is a must along with having an outstanding commitment and sense of dedication to understanding, fulfilling and anticipating the principles’ and office’s needs and priorities.

 

Duties to include, but not limited to:

 

• High volume diary management, including social diary and entertaining, prioritising and filtering out non-essential meetings.

• Answering, screening and responding as appropriate to incoming calls, visitors and correspondence

• Preparing for internal and external meetings, calls and video conferences including confirming relevant materials are received, printed and bound for meetings

• Extensive international travel arrangements. Scheduling and tracking domestic and international travel itineraries within several time zones

• Organisation and coordination of very high-profile events

• Management of expenses including arranging currency and processing expense claims in a timely manner

• Maintaining up‐to‐date contacts

• Managing internal files and maintaining the confidentiality and organisation of file contents

• Managing other project work as required

• Booking personal appointments, leisure activities, personal shopping, etc.

• Assistance with household projects, contractors and other staff

• Other ad hoc duties including personal tasks

 

The Person

 

• Discrete, confident and diplomatic

• Have lots of initiative, able to work autonomously when required

• Highly organised with ability to prioritise and manage multiple tasks

• An excellent communicator, with outstanding verbal and written communication skills

• Very attentive to detail and accuracy

• Enthusiastic, can do attitude

 

You will have a minimum 5 years’ experience working as an Assistant at  high level and in both a professional and private capacity.